Description

• Provide advanced programmatic and administrative support to the Office of the Director, including coordination across leadership, program teams, and external partners.
• Manage executive-level calendar operations, including scheduling, prioritization, conflict resolution, and coordination of high-visibility meetings and engagements.
• Coordinate and support high-level meetings, including agenda development, material preparation, participant coordination, note-taking, and follow-up on action items.
• Develop and manage tracking systems, dashboards, and spreadsheets for decision tracking, task management, travel coordination, and program monitoring.
• Prepare executive-level briefings, reports, presentations, and correspondence to support leadership communications and strategic initiatives.
• Coordinate and respond to internal and external data calls, requests for information, and leadership inquiries across CDC, HHS, and partner organizations.
• Manage timekeeping processes, including reconciliation, compliance monitoring, and staff guidance on federal time and attendance systems.
• Oversee travel and conference coordination, including approvals, logistics, submissions in federal systems, and budget forecasting support.
• Execute in-processing and out-processing activities for staff, ensuring compliance with CDC systems and procedures.
• Serve as a point of contact for operational services, including supply coordination, administrative processing, and facility-related requests.
• Maintain and manage organizational knowledge, documentation, and records in accordance with federal records management requirements.
• Support leadership presentations and speaking engagements, including coordination, slide development, and preparation of talking points.
• Assist in tracking and monitoring Division goals, initiatives, and performance metrics to support strategic execution.
• Provide coordination for special projects and cross-cutting initiatives within the Office of the Director.

• Bachelor's degree in public health, business administration, management, policy, or a related field (preferred).
• Minimum of 46 years of progressively responsible experience supporting program management, operations, or executive-level functions.
• Prior experience supporting a federal agency; CDC experience strongly preferred.
• Demonstrated experience supporting senior leadership or executive offices.
• Advanced proficiency in Microsoft Office Suite and collaboration platforms (Teams, SharePoint).
• Experience working with federal administrative systems (e.g., timekeeping, travel, conference, onboarding systems) strongly preferred.

• Strong analytical and organizational skills with the ability to synthesize information and support data-driven decision-making.
• Ability to manage multiple priorities and complex workflows in a fast-paced environment.
• Excellent written and verbal communication skills, with experience preparing executive-level deliverables.
• High level of discretion and ability to manage sensitive or confidential information.
• Strong stakeholder coordination skills, including engagement with leadership, federal partners, and external organizations.
• Ability to develop tracking systems, reporting tools, and structured processes to improve operational efficiency.
• Strong problem-solving skills and ability to operate independently while supporting team objectives.

• Supports NCIPC Division of Violence Prevention, Office of the Director.
• Work is performed onsite with potential telework options based on contract requirements.
• Standard business hours: MondayFriday, 8:00 AM 4:30 PM.
• Must be eligible to obtain and maintain a Public Trust (Tier 2) clearance.

PI285579773